Statefields School, Incorporated

Admission Procedures & Policies

updated as of 01/09/2025

Online Admission Procedures for NEW Students

REGISTRATION

    • File should be in PNG or JPEG format with file size of 2MB or less.
    • Example:
    • Report Card or F138 should have the following information: name of the school and contact details, complete name of the student, level, school year, LRN, and signature of the principal. Screenshot of F138 taken from the school portal will not be honored.

    VERIFICATION

    • Important: You need to submit the complete documents to proceed with the admission. Your application will be put on hold if you have submitted incomplete requirements.

      Application will be processed on a first come, first served basis for those who have submitted complete requirements.

          Submitted requirements will be subject for review and evaluation of the admission team. Parents will be notified through email of their child's application status prior scheduling of the interview by the Clinic and Guidance Departments.


    INTERVIEW and ENTRANCE EXAMINATION

    You will receive a confirmation email containing the official interview and entrance examination schedule once all submitted requirements have been evaluated and verified.


    Interviews and entrance examinations will be conducted face-to-face from Monday to Friday. The Admissions Office will assign the date and time of your child's interview/examination schedule.


    Click the SCHEDULE NOW button and choose the date and time of your preferred interview and exam date with the Guidance and Clinic Departments.


    Procedure during the Interview and Examination Dates are as follows:

    • Parent/guardian and applicant are requested to proceed first to the Clinic Department
    • After the initial interview of the Clinic, they will proceed to the Guidance Department for the final interview and examination.
    • Pay the entrance examination fee amounting to Php 500 at the Cashier's window.
    • Official Receipt will be presented to the Guidance Facilitator in charge prior the administration of the entrance exam.

    Important Reminders:

    • Please inform in advance the Admissions or Guidance Office if you will not be able to come on your scheduled interview and exam date.
    • Only one(1) adult companion is allowed to accompany the applicant during the interview at the Clinic and Guidance Offices. Other companion/s may wait at the lobby area.

    • Please follow the dress code being implemented by the school:
           - For the top: no sando shirt, spaghetti strap, and crop top
           - For the bottom: no skirt/short above the knee
           - Footwear: no slippers

    RELEASING OF RESULTS

    • After the examination, a notice on the status of their child's application will be sent to their parent's registered email within 2 to 3 days.
    • For successful applications, the parents will receive an email  containing the SCHOOL PARENT Agreement form. Please read carefully all the said documents and check the box on the Agreement form to signify your conformity with the provisions indicated on this form. A student number will also be issued for each applicant which will be used for the online reservation and enrollment process.

    PAYMENT OF RESERVATION FEE

          A Reservation Fee will be required to ensure the slot of the student. Reservation Fee is non-refundable but deductible from your Tuition Fees and will only be valid until the date of your child's enrollment.

         To pay the said fee you need to do the following:


    • Log-in to the SSi-Connect Parent Portal;
    • SELECT Student Accounts and
    • CHOOSE Payment Order;
    • SELECT Student;
    • SELECT Other Fees - Reservation;
    • CHOOSE the method of payment;
    • PRESS the complete order button;
    • PROCEED with payment;

          NOTE:


    • If you have more than one (1) child to reserve, please follow the same process above for each child.
    • Once enrollment schedule for the level of the child is already open, you may proceed with the enrollment process and will no longer be required to reserve.
    • The schedule of enrollment will be posted in the SSi-Connect Parent Portal, school website and official Facebook Account.

          IMPORTANT REMINDER:


    • An applicant can only proceed with the enrollment upon submission of the following
    • Original copy and one (1) photocopy of his/her Final Report Card (Form 138) signed by the School Head and/or Principal
    • Two (2) clear photocopies of his/her Birth Certificate
    • Long brown envelope with clear plastic envelope (please do not write anything on the envelopes)
    • The above requirements may be submitted through courier or submit personally to the Registrar's Office. Otherwise, enrollment will be put on hold.
    • If you have more than one (1) child to reserve, please follow the same process above for each child.
    • Once enrollment schedule for the level of the child is already open, you may proceed with the enrollment process and will no longer be required to reserve.
    • The schedule of enrollment will be posted in the SSi-Connect Parent Portal, school website and official Facebook Account.
    • Upon completion of the admission requirements and reservation, you may proceed with the enrollment process as soon as the schedule is posted in the SSi-Connect Parent Portal, school website and official facebook account.

    Reservation of Slots

          Before the end of the school year, Statefields School, Inc. will announce the Schedule of reservations and Enrollment of students in the different levels for the next school year. This shall be posted in the Bulletin Board and will be announced through the School Parent Interlink (SPI). Parents/Guardians are obliged to make the reservations and enroll their children based on the fixed schedule dates of enrollment to be assured of the slot for the next school year. In the event of failure to comply with the requirements, SSI reserves the right to open the available slots to the new students and deny the enrollment of its former students who failed to pay the Reservation Fee as scheduled. No extension or refund of the Reservation Fee will be granted to any Parent/Guardian after the end of the Reservation period and/or Enrollment period by SSI.


         At the school’s discretion, reservation fees of those students with unpaid accounts at the end of the school year will be credited to his / her remaining balance; thus, his / her slot will automatically be opened to qualified waitlisted student

    applicants.


    Reservation Procedure

         Parents will receive a letter notifying them that reservation payments are already being accepted for the following school year. This is done to confirm if parents are still interested to enroll their child/ren in SSI, so as to give new students a chance to study in SSI.


          Old Students

    • Reservation is done after the receipt of the reservation letter. Letters will be given to parents through their child/ren class advisers.
    • Class advisers or students should submit all signed reply slips to the Registrar's Office for monitoring and report generation. This will be the basis for academic and administrative plans for the next school year.
    • Parents are to pay a reservation fee of Php 500.00 to retain the slot of their child for the next school year, as required in the agreement form filled out before the enrollment.
    • Slots for students whose parents failed to reserve will still be made available, until such time that the projected number of students for the next school year is met; otherwise, replacements for these students will be done.

          New Students

    • New students can automatically fill out and pay for the reservation fee of Php 500.00 upon receiving a notification from the Guidance office that the student-applicant passed the SSI entrance test.
    • Students whose notifications fall on or after the enrollment schedule could pay the tuition fee directly to the cashier.

    Basis of Sectioning

          Statefields School utilizes heterogeneous sectioning, meaning; there are no best, star or honors’ sections.  Students are evenly distributed among the different sections in the level.  The following items are considered: the number of boys and girls per section, the behavior of individual students that make up the class and the academic performance of individual students in the class.