Admission Procedures & Policies

Online Admission Procedures for NEW Students

REGISTRATION

  • Guidelines for uploading of requirements
  • File should be in PNG or JPEG format with file size of 2MB or less.
  • Example:
  • Report Card or F138 should have the following information: name of the school and contact details, complete name of the student, level, school year, LRN, and signature of the principal. Screenshot of F138 taken from the school portal will not be honored.
  • Important: You need to submit the complete documents to proceed with the admission.

VERIFICATION

      Submitted requirements will be subject for review and evaluation of the admission team. Parents will be notified via email of their child's application status prior scheduling of the interview by the Clinic and Guidance Departments.


INTERVIEW and ENTRANCE EXAMINATION

      You will receive a confirmation email on the preferred date of interview once all the submitted requirements have been evaluated and verified.


  • Click the SCHEDULE NOW button and choose the date and time of your preferred interview date with the Guidance and Clinic Departments. 
  • On the day of the interview, parent and applicant are requested to proceed first to the Clinic Department for initial interview after which will then proceed to the Guidance Department for the final interview.
    Please inform the Admissions or Guidance Offices in advance if you will not be able to come on your scheduled interview date.

    NOTE: Due to limited space and for order and safety, only 1 adult companion is allowed to accompany the applicant during interview at the Clinic and Guidance Offices. Other companions may wait at the lobby area.

    Please follow the dress code implemented by the school:
       For the top: no sando shirt, spaghetti strap and crop top
       For the bottoms: no skirt/shorts above the knee
       Footwear: no slippers

    Important: Interview will be done onsite or face to face from Monday to Friday. The parent will have to select his/her preferred schedule in the Admissions Portal. Please note that after the interview by the Clinic and Guidance Departments, the qualified applicant will proceed to the school cashier's office for payment of the entrance examination fee. Official Receipt will be presented to the Guidance Facilitators/Counselors on the day of his/her entrance examination.

    After the payment, applicant will go back to the Guidance Office for the issuance of the Examination Permit.
  • After the interview and examination, a notice on the status of their child's application will be sent to their parent's registered email within 2 to 3 days.
  • For successful applications, the parents will receive an email  containing the SCHOOL PARENT Agreement form and DATA PRIVACY ACT Agreement form. Please read carefully all the said documents and check the box on each of the Agreement forms to signify your conformity with the provisions indicated on these forms. A student number will also be issued for each applicant which will be used for the online reservation and enrollment process.

RESERVATION

      A Reservation Fee will be required to ensure the slot of the student. Reservation Fee is non-refundable but deductible from your Tuition Fees and will only be valid until the date of your child's enrollment. To pay the said fee you need to do the following"


  • Log-in to the SSi-Connect Parent Portal;
  • SELECT Student Accounts and
  • CHOOSE Payment Order;
  • SELECT Student;
  • SELECT Other Fees - Reservation;
  • CHOOSE the method of payment;
  • PRESS the complete order button;
  • PROCEED with payment;
  • Follow procedure for payment; in case you prefer onsite payment, please choose Over the Counter payment and the date of your appointment.

      NOTE:


  • If you have more than one (1) child to reserve, please follow the same process above for each child.
  • Once enrollment schedule for the level of the child is already open, you may proceed with the enrollment process and will no longer be required to reserve.
  • The schedule of enrollment will be posted in the SSi-Connect Parent Portal, school website and official Facebook Account.

      IMPORTANT REMINDER:


  • An applicant can only proceed with the enrollment upon submission of the following
  • Original copy and one (1) photocopy of his/her Final Report Card (Form 138) signed by the School Head and/or Principal
  • Two (2) clear photocopies of his/her Birth Certificate
  • Long brown envelope with clear plastic envelope (please do not write anything on the envelopes)
  • The above requirements may be submitted through courier or submit personally to the Registrar's Office. Otherwise, enrollment will be put on hold.
  • If you have more than one (1) child to reserve, please follow the same process above for each child.
  • Once enrollment schedule for the level of the child is already open, you may proceed with the enrollment process and will no longer be required to reserve.
  • The schedule of enrollment will be posted in the SSi-Connect Parent Portal, school website and official Facebook Account.
  • Upon completion of the admission requirements and reservation, you may proceed with the enrollment process as soon as the schedule is posted in the SSi-Connect Parent Portal, school website and official facebook account.

Reservation of Slots

      Before the end of the school year, Statefields School, Inc. will announce the Schedule of reservations and Enrollment of students in the different levels for the next school year. This shall be posted in the Bulletin Board and will be announced through the School Parent Interlink (SPI). Parents/Guardians are obliged to make the reservations and enroll their children based on the fixed schedule dates of enrollment to be assured of the slot for the next school year. In the event of failure to comply with the requirements, SSI reserves the right to open the available slots to the new students and deny the enrollment of its former students who failed to pay the Reservation Fee as scheduled. No extension or refund of the Reservation Fee will be granted to any Parent/Guardian after the end of the Reservation period and/or Enrollment period by SSI.


     At the school’s discretion, reservation fees of those students with unpaid accounts at the end of the school year will be credited to his / her remaining balance; thus, his / her slot will automatically be opened to qualified waitlisted student

applicants.


Reservation Procedure

     Parents will receive a letter notifying them that reservation payments are already being accepted for the following school year. This is done to confirm if parents are still interested to enroll their child/ren in SSI, so as to give new students a chance to study in SSI.


      Old Students

  • Reservation is done after the receipt of the reservation letter. Letters will be given to parents through their child/ren class advisers.
  • Class advisers or students should submit all signed reply slips to the Registrar's Office for monitoring and report generation. This will be the basis for academic and administrative plans for the next school year.
  • Parents are to pay a reservation fee of Php 500.00 to retain the slot of their child for the next school year, as required in the agreement form filled out before the enrollment.
  • Slots for students whose parents failed to reserve will still be made available, until such time that the projected number of students for the next school year is met; otherwise, replacements for these students will be done.

      New Students

  • New students can automatically fill out and pay for the reservation fee of Php 500.00 upon receiving a notification from the Guidance office that the student-applicant passed the SSI entrance test.
  • Students whose notifications fall on or after the enrollment schedule could pay the tuition fee directly to the cashier.

Basis of Sectioning

      Statefields School utilizes heterogeneous sectioning, meaning; there are no best, star or honors’ sections.  Students are evenly distributed among the different sections in the level.  The following items are considered: the number of boys and girls per section, the behavior of individual students that make up the class and the academic performance of individual students in the class.